Our client, a reputable law firm, desires the services of a Practice Manager to oversee all administrative and operational tasks and provide support to the partners by organizing and managing the smooth and efficient running of the firm.
Key Responsibilities
Compliance & Professional Ethics
•Maintain the firm’s policies, procedures and ensure that all employees comply with both internal policies and ethics of legal practice
•Ensure continuing management and development of Standard Operating Procedures (SOPs)
Human Resources Coordination
• Advise HR and Partners on HR policies and work closely with them to understand and implement policies and procedures
• Oversee recruitment including drafting job descriptions, arranging & conducting interviews
• Oversee the onboarding process and distributing all new starter paperwork
• Monitor staff competencies in line with law firm’s requirements
• Develop and implement policies on issues such as working conditions, performance management, disciplinary measures and absence management
• Administer employee benefits
• Maintain employee files and ensuring all staff personal details are kept in a discrete and confidential manner.
• Assist the annual salary and bonus review process by updating payroll records, sending letters to employees and filing them in employee files
• Develop HR planning strategies with line managers
• Approve annual leave for employees in line with their contractual entitlements
Business development
• Manage content of website
• Assist with the preparation of templates for bidding/ tendering for new business opportunities
• Prepare budgets and annual plans to meet the objectives of the practice and the Partners
Office Administration
• Coordinate administrative staff to ensure that administrative tasks are effectively executed including the operations team consisting of HRExecutive, Accountant and Personal Assistant
• Convene and attend monthly management meetings and preparation of Agenda, Papers and minutes
• Convening and attending weekly/interim Management Meetings and preparation of Action List.
• Liaise with and manage the external contractors to ensure that matters requiring attention are dealt with in a timely manner according to the contract in place
• Liaising with Finance Manager to ensure Monthly Management Accounts are available
• Work with the external contractors to ensure that all areas of health, safety and environmental issues are properly governed and managed
• Advise on purchase and replacement of IT infrastructure and office equipment
• Procurement of suitable & cost effective equipment
• Work closely with the Finance & IT Administrator on management of the Firm’s IT
• Check completed documents for accuracy and quality
• Assign tasks to team members and ensure tasks are completed on time and in accordance with quality guidelines
• Carry out other assignments delegated by the Partners
Skills/Attributes
Broad understanding of the requirements of a law firm
• Good verbal and written communication
• Highly experienced in Human Resources
• Project management
• Documentation
• Knowledge of managerial best practice and standards
• Business writing
• Decision making
• Leadership and team building
Qualification/Experience • LLB, BL
• LLM advantage
• Minimum of fifteen years’ experience in a law firm Interested and qualified candidates should send their resume to vacancies@lohiconsult.ng using position applied for as subject of the mail.
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